B.N.A.
Inc.
·
Originally Amended Upon the Merger of E.C.C.S.C. and B.N.A. June 2,
2003
·
Amended March 2004
·
Amended September 2005
·
Amended November 14, 2017
·
Amended December 10, 2019
The
purpose or purposes of The Buffalo Numismatic Association is to foster the
camaraderie of fellow numismatists and to educate each other in the numerous
aspects of numismatics in general. To welcome new collectors and students of
numismatics to our fraternity and share with them the knowledge that we
possess. To maintain and expand a reference center for the use of all members
in good standing. From time to time to promote a bourse and have an annual show
open to the public for the purpose of adding to the collections of the members
and the public alike. This shall be conducted as a not-for-profit venture.
Excess funds generated shall be used to expand the Association’s reference
center or pay bills due. At various times at the directors’ or officers’
discretion to hold social functions for the members and their immediate
families (spouses and children).
The name of this
organization shall be BUFFALO NUMISMATIC ASSOCIATION, INC.
A.
The B.N.A. Corporation is organized and shall be operated as
not-for-profit. It shall not have power to issue certificates or stock or to
declare or pay dividends. No part of the net income or net earnings of the
corporation shall benefit any private individual, firm or corporation. No
officer or member of the corporation shall receive or be lawfully entitled to
receive any financial benefits from the operation thereof except as reasonable
compensation for services. No member or director of the corporation shall
receive any salary, wages or other compensation of any kind for services as
such member or director other than reimbursement of actual and necessary
expenses incurred in the performance of his duties.
B.
Dissolution of the Association:
The dissolution process must be initiated by the Board of Directors and
approved by the membership with a two-thirds majority vote and executed in
accordance with New York State law.
C.
The fiscal year for the incorporated association shall end on February
28th annually. An annual financial report will be made available to the
membership at the May meeting each year. Applicable tax forms must be filed annually.
The officers of the Association shall consist of a board of directors
consisting of five (5) members and a president, vice president, treasurer and
secretary—all members in good standing.
These officers must and shall abide by the laws of the land then
current, and follow the rules and regulations as set forth by the American
Numismatic Association—for as long as the B.N.A. is affiliated with that
organization. These officers are responsible for the business of the
Association and shall perform their duties in a manner that is satisfactory to
the membership. Directors and officers must be 18 years of age or older.
A.
Directors shall be elected for a term of two (2) consecutive years.
B.
Officers shall be elected for a term of 2 years.
C.
A call for nominations for the board of directors and/or officers shall
be made in September annually and the nominations of members in good standing
shall be made and seconded at the January meeting. If for any reason the
January meeting is cancelled, these items will be in effect for the first
meeting after the cancelled meeting. Any nominee may decline the nomination at
that time. Up to three nominations may be made for each of the four (4)
officers and any number of nominations may be made for the board of directors.
D.
The secretary shall record any and all nominations and seconds and a
list of all acceptable nominations shall appear in the next newsletter.
E.
Any and all candidates may, if they choose, supply the editor of the
B.N.A. Newsletter with a brief description of themselves and what they propose
to do to improve the Association. The candidates may also, if they choose,
present a brief talk before the election at the February meeting stating their
intentions.
F.
The voting shall be by secret ballot. Every member in good standing
present at the February meeting may cast one (1) vote for each of the four (4)
officers and five (5) votes for the board of directors.
G.
Election Tellers - Annually at the September
meeting two (2) tellers shall be selected. These tellers shall count the
ballots and record the results of the election with the secretary. The results
of the election shall be announced at the meeting and published in the B.N.A.
Newsletter. These same two (2) tellers shall be responsible for any secret
ballots necessary (By-Law Amendments, etc.) until the next September meeting.
H.
The newly elected directors and/or officers shall assume their
respective offices for the Association on the first day of March annually.
I.
Previous directors or officers, upon completion of their elected terms,
resignation, or removal from the board or office, shall turn over to their
successors, or The Board of Directors in the event that a successor has not
been designated, all B.N.A. property, funds and associated paperwork as soon as
possible.
J.
Should a vacancy occur in the board of directors for any reason the
remaining four (4) directors shall by a vote of three (3) in favor appoint a
member in good standing to complete any unexpired term until the next scheduled
election.
K.
Should any vacancy occur among the four (4) officers for any reason the
board of directors and the three (3) remaining officers shall, by a vote of
five (5) in favor, appoint a member in good standing to fill that office until
the next scheduled election.
L.
Any officer or member of The Board of Directors may resign from their
office at any time by providing written notice to the board. Any officer or
member of The Board of Directors may be removed from office by a two-thirds
majority vote of the general membership. There will be a 30
day waiting period between the motion for removal and the final general
membership vote that approves the removal.
It is the duty of all directors and officers to attend a minimum of 50%
of the scheduled meetings and the absence from more than two consecutive
meetings is grounds for removal from office and replacement as specified in
Article IV - J. & K. At the March Board of Directors meeting, or the
first meeting thereafter in the event of the March meeting being cancelled, all
directors and officers will annually review and sign a conflict of interest
policy in accordance with New York State law.
A. be responsible for all
business of the Association and their decisions shall be binding in all
matters;
B. the President of the Buffalo Numismatic
Association will serve as Chairperson of the Board of Directors.
C. attend all scheduled meetings
or notify the chairperson or president of the Association if unable to attend;
D. make decisions to the best
of their ability for the good of the Association.
E. for any Board of Directors
meeting a minimum of five board members must be present to constitute a quorum.
The president shall preside at all meetings, have
the management of the business of the Association, shall see that all orders
and resolutions of the board are carried into effect and conduct all meetings
according to the rules as set forth in Roberts Rules of Parliamentary
Procedure.
During the absence or disability of the president,
the vice president shall have all the powers and functions of the president and
he shall maintain a ledger of attendees and guests at any association
functions.
A. attend all meetings of the
board and any other regular or special meeting of the Association;
B. record all votes and minutes
of all proceedings in a book to be kept for that purpose;
C. give or cause to be given
notice of all meetings of the Association and of special meetings of the board;
D. maintain a complete
up-to-date roll of all members of the Association in good standing.
E. keep all the documents and
records of the Association as required in a proper and safe manner;
F. perform such other duties as
may be prescribed by the board, including a report on any correspondence and
reply to same as directed by the directors or officers.
A. have custody of the
Association funds and securities, and provide secure storage for any and all
B.N.A. holdings including the B.N.A. medal collection and any Association
medals available for sale; (The treasurer may appoint a custodian of the
Association’s medal collection at his discretion.)
B. keep full and accurate
accounts of receipts and disbursements in the books;
C. deposit all money and other
valuables in the name and to the credit of the Association in such depositories
as may be designated by the board;
D. perform such other duties as
may be prescribed by the board.
When membership does not volunteer for vacancies,
positions/duties may be shared until such time as the position(s) is/are filled
as per BNA By-Laws.
The
membership shall be composed of members who are in good standing— active in
participating in Association activities and paying dues on schedule.
Any
member may withdraw from the Association after fulfilling all obligations to it
by giving notice of such intention to the secretary or any other officer. The
membership shall be informed of the resignation by the secretary at the next
regular meeting.
Any
member of the Association may be censored, suspended or expelled by the board
of directors on its own initiative or upon the written complaint of at least
two members of the Association. No such disciplinary action shall be taken by
the board of directors except for cause and after a hearing upon due notice to
the member. Any disciplinary action shall require the affirmative vote of the
majority of all the members present at a regular meeting by secret ballot, if
so requested.
No
member or official of the Association may distribute any political literature
or campaign for any political candidate or reform while engaged in any meeting
or event sponsored by the Association.
Disputes shall be arbitrated by the board of
directors and any decision reached shall be binding for all parties involved
without exceptions.
A. REGULAR
From 18 years of age until 65th birthday
B. JUNIOR
Any member
not yet reaching their 18th birthday
C. FAMILY
Member and
spouse at reduced rate over regular
D. HONORARY
Shall enjoy
same benefits as regular members. Any new honorary members shall be selected by
the officers or directors and must be approved by a vote of the members.
E. SENIOR
Any member
renewing or joining after their 65th birthday
Members whose dues are in arrears, in whole or in
part, for two months shall be notified in writing that unless said arrearage is
paid in full within thirty days from such notice, such members will
automatically cease to be a member unless, for good cause shown, the board of
directors shall otherwise determine. A former member may be reinstated on
application and election by vote of the membership and upon payment of all
arrearages and dues unless in extraordinary circumstances the same is waived in
whole or in part by the board of directors.
The
President, Vice President or Treasurer shall be required to sign all checks and
withdrawals on the Association checking account.
An
audit must be presented annually at the February meeting. The auditors must be
any two (2) directors or officers excluding the current treasurer. The audit
report shall be read by the treasurer and must be approved by the members in
attendance.
A
minimum of four (4) meetings per year will be held with a minimum of 30 days
between meetings.
A
special meeting may be called at any time by the board of directors.
The
president may, when he deems necessary, or the secretary shall, at the request
in writing of three members of the board, issue a call for a special meeting of
the board. Five days’ notice shall be required for such special meeting.
The
order of business at all meetings shall be determined by the president, or in
his absence, the vice-president, except as otherwise provided herein, all
business shall be conducted in accordance with Robert’s Rules of Order.
Membership dues shall be due on March 1st annually. Any member in
arrears after 60 days will be notified by the membership chairman and removed
from the membership roll on June 1st if the dues are not paid.
Monthly bourse table fees for members and contracted dealers shall be
paid in advance in the month of December for the following year.
1. The monthly bourses and
conventions shall be held at the dates, times, and locations set by the board. Bourse
tables may not be sublet without the consent of the bourse chairman.
2. VENDOR TABLE LOCATIONS,
DEPOSITS, etc.
a. To guarantee the same table
location at the next convention or bourse, a non-refundable deposit must be
made before the current Convention’s close at 3:00 P.M. Sunday. The deposit
will be set by the board in consultation with the bourse chair.
b. The unpaid balance must be
paid at the bourse chairperson’s discretion or the vendor table location will
be at the convention chairperson’s discretion.
c. Vendors who had a table at
the Convention and would like to be relocated will be moved at the convention
chairperson’s discretion.
d. All of the above will be
honored unless there is a change of venue in which case location will be as
close to the original as possible.
3. CONVENTION PROGRAM
ADVERTISING:
a. Advertising space will be
offered starting June 1st. Previous advertisers will be notified and new
advertisers solicited.
b. Prime space advertising
(inside front and rear covers, outside rear cover and centerfold): No previous
advertiser shall have the same primary pages any two consecutive years for
fairness to all advertisers and no one advertiser may have more than two prime
locations. The centerfold may be used by one advertiser.
c. All advertising must be paid
for at time of submittal.
4. PRIZE DRAWINGS:
a. Any drawings or prize
giveaways must be approved by the board. This includes ticket prices, if any,
prizes and rules for the drawings.
b. For random prize drawings,
the first ticket drawn will be for the top prize, the second ticket drawn will
be for the second price, etc.
5. COMMITFEES/CHAIRPERSONS,
etc.
a. A meeting shall be held
three months prior to both Conventions to be attended by all committees to
rectify any problems and discuss events, etc.
b. A second meeting may be
called by the Convention Chairperson if deemed necessary at any time before the
Convention.
c. Suggested
Committees/Chairpersons
1. Convention Chairperson -
All disputes or
inquiries shall be addressed to the chairperson.
2. Security (Guards)
3. Ticket (drawings) sales and
drawing for prizes, free table drawing (Sunday at 3:00 P.M.)
4. Advertising for Convention
Program
5. Admissions (at entry)
6. Exhibits and award for same
7. Liaison -
hall rental,
food service, hotel, etc.
d. All decisions of the
chairpersons shall be final and binding during the duration of the conventions
or monthly bourse.
6. CONTRACTS:
Upon
payment in full and check clearing - ii vendors must be sent a copy of the contract marked
paid in full along with a map showing the Convention location.
7. COURTESY-FREE TABLES:
Free
and discounted tables can only be offered at the conventions and monthly bourses
with the approval of the board.
The Association shall pay for advertising the
monthly bourse and semi-annual conventions in trade papers and local
newspaper(s) as directed by the board of directors unless a benefactor can be
found.
Any
member participating in the auction must abide by the rules of the auction as
approved by the board of directors.
The
directors/officers may at various times appoint members to serve as
chairpersons to oversee various tasks or events, including but not limited to:
A. Newsletter Editor
B. Membership Chairman
C. Historian
D. Monthly Bourse
E. Annual Convention
F. Advertising
G. Custodian of Reference
Center
The custodian will prepare an up-to-date inventory of books, magazines and
catalogs in the B.N.A. Reference Center and make same available to members in
good standing to borrow for a period not to exceed 30 days or the next
scheduled meeting.
H. Security for Annual
Convention
I. Association Medal Program
Medals may be struck and sold at various times to mark events or honor members
and officers.
To amend
the by-laws notice must be given to the members in advance of the proposed
amendments.
No
proposal to amend the by-laws shall be eligible to be voted upon unless it has
been read by the secretary at a previous regular meeting or made available to
all in attendance and published in the subsequent newsletter or has been made available
to the members for at least 30 days.
The
by-laws may be amended by two thirds of the membership in attendance at the
meeting by secret ballot if requested.